So, what can you do to prevent rude participants from derailing or hijacking a training workshop?
1. Do some pre-work to ensure a great learning environment: Many things impact a participant even before they meet you: how was the training need communicated to them? Do they think they NEED training? etc. Many times these are out of our control but I like to request clients to copy me on emails they send to the participants.
2. Invest some time in the beginning of the session establishing your credibility and getting them to articulate why they should invest their time learning what you are going to cover.
3. Set the training norms collaboratively upfront: your expectations from them, their expectations from you should be on the table and any misalignment needs to be handled. Here come issues like late to class, talking instead of doing assignments etc. Discuss course of action if someone oversteps the boundaries that you all have collaboratively set. Agree on how you will handle disagreements if any i.e. agree on how to disagree.
So, basically we attempt to pre-empt rudeness.
If after all of this, someone is rude, then we can take recourse to some of the following strategies:
1. Isolate what form the rudeness is taking: talking amongst themselves, asking irrelevant questions, negative body language, refusal to engage in any of the activities etc.
2. If the rude participants are in a group, split up the group by doing an activity in which you shift people around in the room. My favourite is to use numbers to divide people into groups as it ensures people who are sitting together are not in the same group.
3. Move the rude participants to the front of the room. Basically near you. Now shower them with your keen attention.
4. Redirect their attention by making them participate in the training activities. Use persuasion.
5. For one off comments, say “interesting point of view, lets discuss in the tea break”, and move on without getting affected.
6. If they are asking questions or expressing views, give the participant a patient hearing and try to see it from their perspective. Let them fully express themselves, then if the question is> pertinent to the topic answer it. You can also ask for their permission to park the question and answer it later. If they feel heard they will allow that.
7. Be assertive. Tell them that while you appreciate their views, you have differing views. You could also say that since their concern is not the concern of the majority you will handle it post the session.
8. If time is not permitting then tell them you will discuss it with them in the break. Then do not forget to do so.
9. Do not let it get personal. It should not be your view vs. theirs. Ask other participants for their take on the issue / question. Then wrap up with summarizing the views.
10. Humour if used appropriately, can work wonders.
Most importantly, lighten up. One of the funniest situations I faced was during a workshop for a large multinational company’s sales team. I was conducting the session when the product manager peeped in and asked if he could have 1 minute of mine, right now. I stepped out of the door for a couple of minutes. When I was back my bag of sweets had been swiped. I saw red; I sat down and said that I was not going to continue the training till I got my sweets back. I passed the bag to the participants and they all sheepishly returned the sweets from their pockets, purses, bags etc. Post which, I got up and resumed training as if nothing had happened.
Contributed by: Lovely Kumar, Co-Founder, Principal Consultant, Psychometric Assessor at Larks Learning